Precision in Weighing & Dispensing Automation

Need for this
WDMS

In industries such as pharmaceuticals, life sciences, and chemicals, precise weighing and dispensing of materials are critical to ensure product quality and regulatory compliance. Traditional manual processes are prone to errors, including incorrect material identification, miscalculations, and manual recording mistakes. These errors can lead to product inconsistencies, safety hazards, and regulatory non-compliance. Additionally, manual methods often result in inefficient inventory management and increased operational costs.  

The need for a solution arises to:  
Eliminate human errors in material selection, weighing, and documentation. 
Maintain batch consistency by ensuring precise material measurements. 
Accelerate verification and approval processes for improved efficiency. 
Reduce the risk of cross-contamination through controlled material handling. 

How it benefits

Accuracy & Compliance

Ensures precise material dispensing, reducing errors and ensuring regulatory compliance (USFDA, EU GMP). 

Batch Consistency

Standardizes weighing processes to maintain uniform product quality across batches.

Faster Approvals

Automates verification workflows, reducing approval time and speeding up production cycles. 
Contamination Control

Contamination Control

Ensures controlled material handling to reduce the risk of mix-ups and cross-contamination. 
Process Diagram
1

Material Identification

Material verification and picking against BOM following FIFO movement.
2

Balance Verification

Ensure all balances are calibrated and if not then alert to calibrate. Only allows the calibrated one balances to weigh the materials.
3

Automated Weight Capture

The system auto-captures weight directly from the balance following ALCOA+ compliance.
4

Material Dispensing and Labelling

Generate a label for each bag dispensed, verifying the actual weight and material.
5

Verification at Production

The material is transferred to the production area for final verification and usage.
WDMS with Process XE® 
Sarjen Systems’ Process XE® WDMS integrates seamlessly with existing enterprise systems, including electronic batch records, warehouse management, and material management systems. It also interfaces with hardware such as weigh balances, printers, and scanners to facilitate smooth operations. The system guides operators through each step of the weighing and dispensing process, ensuring adherence to Good Manufacturing Practices (GMP) and regulatory guidelines. Every action is documented with an audit trail, providing full traceability and compliance assurance.  
Results of Implementation

After implementing the Weighing and Dispensing Management System, a multinational pharmaceutical company achieved:  

90%

Reduction in manual errors in material selection and documentation.

90%

Verification of Materials: Enhanced accuracy in material selection and verification

80%

faster approvals due to automated verification workflows. 

60%

decrease in cross-contamination risks through controlled material handling.

This feature transformed document management by offering secure, efficient, and compliant access for external stakeholders, positioning the organization for greater operational excellence and regulatory success.