Weighing and Dispensing Management System (WDMS)

To maximize the efficiency of dispensing operations and enhance overall manufacturing operations in turn would drive greater business performance.

Weighing and Dispensing System (WDS)

Manual weighing & dispensing is the challenge

As quality expectations grow, it has long been recognized that manually weighing and dispensing raw materials is a burden on production person in the manufacturing industries. To complete the production in timeline with shorter production runs and more frequent changeovers, and the weigh and dispense unit is the heart of this manufacturing process, it’s necessary that the right material & quantity is dispensed for each batch. There is no room for errors in raw material issuance such as incorrect material identification, incorrect hand marked drum weights, wrong material dispensed, expired material dispensed, access/short quantity dispensed, etc.

Customers are demanding lower cost, yet customized products which in turn is driving manufacturers to make digital transformation a reality. Fortunately, technology exists today that allows lower cost, higher quality, faster processing, and shorter time to market for personalized products.

Current Manufacturing Challenges:

  • Paper based dispensing ​
  • Arithmetic calculation mistake​
  • Tolerance control missing​
  • Error in​ manual verification​
  • Hazardous/non-hazardous​ material indication​
  • Non-visibility of balance usage and Verification​

Process XE WDMS

Process XE Weighing and Dispensing Management System (WDMS) is a software solution designed to automate and streamline the processes involved in weighing and dispensing materials in various industries such as pharmaceuticals, food and beverage, chemicals, and more. It provides an efficient and controlled environment for managing the dispensing of raw materials and ingredients for production.

It complies with all regulatory requirements and in a reliable and comprehensible way documents the specific input materials, the material quantities and ensure the right people are doing the right activity with the right materials on the right batch.

Process XE WDMS allows accurate and flowless dispensing of raw materials and excipients as per bill of material (BOM) maintained in the enterprise system. It simplifies the operation in manufacturing where multiple manufacturing lines are active at any given point of time and ensures accurate input material, quantity and method of dispatching those materials in production area.

This eDispensing system accurately guides the operators through the weighing operation and provides necessary controls to comply with good manufacturing practices (GMP) and regulatory guidelines. Each action by operator is completely documented with audit trail for complete compliance. It can be tightly integrated with multi-stage manufacturing process recipe defined in eBMR solution, to enable accurate management and identification of material transfer between warehouse, dispensing booth and manufacturing areas.

The weighing & dispensing optimization is designed such that it seamlessly integrates with other systems such as, electronic batch records, warehouse, material management and hardware like weigh balance, printers & scanners etc.

Verifies the actual materials dispensed during drug manufacturing against the planned quantities. Along with maintaining accuracy, tracks inventory, and identifies discrepancies, enabling companies to maintain product quality and regulatory compliance.

WDMS allows users to create and manage recipes or formulas for different products. This includes specifying the quantities and types of materials required for each batch or production run.

The system provides step-by-step instructions for weighing and dispensing materials, guiding operators through the process. It may include barcode or RFID scanning to ensure the correct materials are selected and to minimize human error.

WDMS records detailed information about each weighing transaction, such as the operator, date, time, lot numbers, and any deviations or adjustments made during the process. This data is essential for quality control, audits, and regulatory compliance.

The WDMS can integrate with other systems such as Enterprise Resource Planning (ERP) software, Manufacturing Execution Systems (MES), or Laboratory Information Management Systems (LIMS) to exchange data and streamline overall production processes.

The system generates reports and provides analytical tools to analyze data related to material consumption, dispensing accuracy, inventory levels, and other key performance indicators. This information helps management make informed decisions and identify areas for improvement.

Weighing and Dispensing Solution flow

Benefits of Process XE WDMS

  • Improve material traceability from warehouse through dispensing booth to production
  • Reduce material mismatch & human error
  • Eliminate paper-based weighing logbook
  • Up to 90% verification of raw materials
  • Seamless integration with weighing scale & with electronic batch record system
  • Electronically record generation with complete details
  • Barcode based container assignment
  • Fewer problem identification time (in batch recall)
  • Improve operation efficiency with barcode generation & barcode scanner for fault-less material identification
  • Risk and safety warning notification
  • Integrate information between production floor and enterprise systems (ERP) with standard transactions
  • Aligned with compliance guidelines

The Right WDMS Software

The system reduces human errors associated with manual weighing and dispensing, leading to consistent and precise results.

Automation and streamlined processes save time, reduce labor costs, and minimize material waste.

The system helps meet regulatory requirements by providing accurate records, traceability, and adherence to quality standards.

With optimized workflows and real-time monitoring, the system increases overall productivity and efficiency.

Accurate inventory tracking and management prevent shortages, minimize excess stock, and enable just-in-time ordering.

Implementing a Weighing and Dispensing Management System (WDMS) can bring several benefits, including improved efficiency, reduced errors, enhanced product quality, increased compliance, and better inventory management. It helps companies optimize their operations and maintain consistent product quality while meeting regulatory requirements.