Compliance Begins with Control
In pharmaceutical manufacturing, control is more than a process requirement — it’s a regulatory imperative. Every gram dispensed must be accounted for, every transaction traceable, and every record compliant with stringent data integrity standards.
A weigh-dispense tracking and management system delivers precisely that level of control. By digitalising the weighing and dispensing process, it provides real-time visibility, audit-ready records, and complete traceability across the production chain.
Why Traditional Tracking Methods Fall Short
Despite evolving regulatory landscapes, many facilities still rely on spreadsheets, manual logs, or semi-digital setups for weighing and dispensing. These legacy systems are prone to:
Manual entry errors and data omissions
Lack of centralised control over weighing processes
Delayed batch reconciliation
Difficulty proving traceability during inspections
Such inefficiencies not only slow production but also put data integrity — a cornerstone of GMP, ALCOA+, and 21 CFR Part 11 compliance — at risk.
The Power of a Digital Weigh-Dispense Tracking and Management System
A modern digital system transforms weighing and dispensing into a fully controlled, compliant, and transparent operation.
Key capabilities include:
Automated Material Identification – Ensures the right raw material is selected through barcode or RFID scanning before weighing begins.
Real-Time Data Logging – Every weight, operator action, and timestamp is captured electronically, eliminating manual transcription.
Recipe-Driven Workflows – Standardised instructions reduce human error and enforce batch-specific weighing parameters.
Secure Electronic Records – Tamper-proof audit trails maintain data authenticity and provide complete process traceability.
Integrated Oversight – Supervisors and QA personnel can monitor operations in real time, ensuring deviations are detected and addressed immediately.
Together, these features create an environment of transparency, accountability, and compliance confidence.
ProcessXE® : Building Traceability into Every Operation
At Sarjen Systems, we designed ProcessXE® to give pharmaceutical manufacturers total control over material management and compliance.
Its Weighing & Dispensing Management System (WDMS) module functions as a complete weigh-dispense tracking and management system, engineered for precision, audit readiness, and end-to-end visibility.
ProcessXE® WDMS delivers:
Digital traceability from material receipt to batch release
Biometric authentication for secure user accountability
Deviation alerts for out-of-tolerance weights
Automatic data capture to eliminate manual recording errors
Full compliance with GMP, ALCOA+, and global regulatory frameworks
By integrating ProcessXE® WDMS, pharma companies ensure that every step of their weighing and dispensing process is traceable, validated, and inspection-ready — without compromising operational efficiency.
Compliance that Scales with You
Regulatory expectations will continue to evolve, but the foundation remains the same — trustworthy data and transparent processes. A weigh-dispense tracking and management system like ProcessXE® WDMS provides the flexibility and scalability needed to keep pace with compliance requirements while empowering teams to operate confidently.
In an industry where traceability defines trust, a weigh-dispense tracking and management system stands as an indispensable asset. It bridges the gap between manual precision and digital assurance — enabling pharmaceutical manufacturers to maintain full visibility, minimise risks, and stay always audit-ready.
With ProcessXE®, compliance becomes not just achievable, but sustainable — ensuring that every batch, every material, and every action meets the highest standards of pharmaceutical excellence.